As a business owner, you should aim to follow the best practices when it comes to personal data protection, not only regarding health, but in general.
Personal and private data protection is essential, and not just in the workplace. However, at work, all efforts should be made to protect personal information of your employees, including health records and other typical information, such as contact details, home addresses, family history, and other sensitive information.
As an employer, there are a number of key things you can do to protect your workplace and your employees from a data breach or accidental disclosure of information.
So, this article will provide you with a few tips for better data protection for your place of work, whether a law firm, local paper company or marketing agency.
A few tips for better data protection in the workplace
There are several best practices you should follow as an employer when it comes to data protection and employee privacy. But a few of these practices are as follows:
Pseudonyms are fictitious names, and as such remove any identifiers attached to an individual’s real name.
These should be used where possible, whether as part of data-collecting software or when talking about certain issues, so as not to single out an employee.
Using password-protected files or software
If you’re storing any data, whether personal records, health information, or other sensitive information, then store it in a password-protected file and limit access to this data.
You can also use cloud-based software to store data, offering increased security with additional protection against fraud and theft.
Tokenisation is the process of substituting sensitive data elements with a non-sensitive equivalent.
This method is relatively straightforward and similar to the use of pseudonyms, but drastically improves data protection. Tokenisation should be used alongside other methods for the best protection and privacy.
Removing identifiers for increased anonymisation
Finally, you should remove all identifiers for increased anonymisation. Identifiers may include names, dates of birth, position within a company, ethnicity, and home addresses – the list goes on.
Why is privacy in the workplace important
Privacy is paramount in the workplace. This not only protects your employees from fraud, data protection leaks, and misuse of data, but it prevents anyone from being identified if information is leaked.
It’s essential to follow data privacy and protection laws, making it a priority to protect your employees, whether that means using the latest software, or taking extra precautions to remove identifiers by other means.
Let us take care of your data protection; it's what we do
We use secure cloud-based software to protect personal data in the workplace, helping to improve security, anonymisation, and allowing you to keep track of all those important details.
Our Testbase software is GDPR compliant, following data protection best practices to help you better manage the health of the workplace, especially regarding Covid-19.